BACKGROUND:

This Policy applies as between you, the User of this Web Site and The Maths Factor Limited the owner and provider of this Web Site. This Policy applies to our use of any and all Data collected by us in relation to your use of the Web Site and any Services or Systems therein.

Definitions and Interpretation

In this Policy the following terms shall have the following meanings:

Data Collected

Any of the following Data about you may be collected and processed by The Maths Factor:

1. name;
2. date of birth;
3. gender;
4. the name and school year of your child for whose benefit you are registering or have registered as a User;
5. contact information such as email addresses, postal address and telephone numbers;
6. financial information such as credit / debit card numbers;
7. records of any correspondence between you and The Maths Factor;
8. details of transactions you carry out through the Web Site and of the fulfilment of your orders;
9. details of your visits to our site including, but not limited to, traffic data, location data, weblogs and other communication data and the resources that you access;
10. IP address (automatically collected);
11. web browser type and version (automatically collected);
12. operating system (automatically collected);
13. a list of URLS starting with a referring site, your activity on this Web Site, and the site you exit to (automatically collected); and
14. Cookie information (see clause 10 below).

Our Use of Data

1. Any personal Data you submit will be retained by The Maths Factor for as long as you use the Services and Systems provided on the Web Site and for a period of 3 months after in order to allow us to reactivate your account on your request. Data that you may submit through any communications System that we may provide may be retained for a longer period of up to 6 months.
2. Unless we are obliged or permitted by law to do so, and subject to Clause 4, your Data will not be disclosed to third parties, although The Maths Factor may disclose any Data collected to other companies within our group.
3. All personal Data is stored securely in accordance with the principles of the Data Protection Act 1998. For more details on security, see clause 9 below.
4. Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Web Site. Specifically, Data may be used by us for the following reasons:
   1. internal record keeping;
   2. correspondence with you regarding your child/children’s progress;
   3. improvement of our products / services;
   4. transmission by email of promotional materials that may be of interest to you (although if you do not want The Maths Factor to use your personal Data in this way please tick the relevant box situated on each page on the Web Site where we collect your personal Data);
   5. contact for market research purposes which may be done using email, telephone, fax or mail. Such information may be used to customise or update the Web Site;
   6. to ensure that content from the Web Site is presented in the most effective manner for you and your computer;
   7. to notify you about changes to our Service;

Third Party Web Sites and Services

The Maths Factor may, from time to time, employ the services of other parties for dealing with matters that may include, but are not limited to, payment handling and search engine facilities. The providers of such services have limited access to personal Data provided by Users of this Web Site. Any Data used by such parties is used only to the extent required by them to perform the services that The Maths Factor requests. Any use for other purposes is strictly prohibited. Furthermore, any Data that is processed by third parties must be processed within the terms of this Policy and in accordance with the Data Protection Act 1998.

Changes of Business Ownership and Control

1. The Maths Factor may, from time to time, expand or reduce its business and this may involve the sale of certain divisions or the transfer of control of certain divisions to other parties. Data provided by Users will, where it is relevant to any division so transferred, be transferred along with that division and the new owner or newly controlling party will, under the terms of this Policy, be permitted to use the Data for the purposes for which it was supplied by you.
2. In the event that any Data submitted by Users will be transferred in such a manner, you will be contacted in advance and informed of the changes. When contacted you will be given the choice to have your Data deleted or withheld from the new owner or controller.

Controlling Access to your Data

1. Wherever you are required to submit Data, you will be given options to restrict our use of that Data. This may include the following:
   1. use of Data for direct marketing purposes; and
   2. sharing Data with third parties in accordance with clause 4 above.

Your Right to Withhold Information

1. You may access certain areas of the Web Site without providing any Data at all. However, to use all Services and Systems available on the Web Site you may be required to submit Account information or other Data.
2. You have the right to ask The Maths Factor not to process your personal Data for marketing purposes and you can exercise your right to prevent such processing by ticking certain boxes on the pages where your Data is collected. You can also exercise this right at any time by contacting The Maths Factor in writing at the address specified in this Privacy Policy.
3. You may restrict your internet browser’s use of Cookies. For more information see clause 10.4 below.

Accessing your own Data

1. You may access your Account at any time to view or amend the Data. You may need to modify or update your Data if your circumstances change. Additional Data as to your marketing preferences may also be stored and you may change this at any time.
2. You have the right to ask for a copy of your personal Data on payment of a fee of £10 to meet our costs in providing you with the details of the information held about you.

Security

1. Data security is of great importance to The Maths Factor and to protect your Data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure Data collected online.
2. Specifically we utilise the following systems:
   1. Standard encryption technology ("SSL" or "Secure Socket Layer" technology) to encode personal data that you send to us when placing an order through the Website.
   2. Through physical, electronic and managerial procedures, we limit access to your personal information only to employees and third parties (such as our payment handler) that we authorise to access that information in order to do their jobs in connection with the service provided by themathsfactor.com.
3. Unfortunately, the transmission of information via the internet is not completely secure. Although The Maths Factor will do its best to protect your personal Data, it cannot guarantee the security of your Data transmitted to the Web Site; any transmission is at your own risk. Once The Maths Factor has received your information, it will use the procedures and security features detailed above to try to prevent unauthorised access.

Cookies

1. The Maths Factor may set and access Cookies on your computer to help us improve the Web Site and to deliver a better and more personalised Service. They enable us to:.
   1. estimate our audience size and usage pattern;
   2. store information about your preferences and so allow us to customise the Web Site according to your individual interests;
   3. speed up your searches; and
   4. recognise you when you return to the Web Site.
2. A Cookie is a small file that resides on your computer’s hard drive and often contains an anonymous unique identifier and is accessible only by the web site that placed it there, not any other sites.
3. You may delete Cookies, however you may lose any information that enables you to access the Web Site more quickly.
4. You can choose to enable or disable Cookies in your web browser. By default, your browser will accept Cookies, however this can be altered. For further details please consult the help menu in your browser. Disabling Cookies may prevent you from using the full range of Services available on the Web Site.

Changes to this Policy

The Maths Factor reserves the right to change this Privacy Policy as we may deem necessary from time to time or as may be required by law. Any changes to this Privacy Policy will be posted on the Web Site and, where appropriate, notified to you by email.